// Email automation

The follow-up that never forgets.

Most agency outreach dies on the second email — the one nobody sends. StellarReach runs the whole sequence for you: outreach, project brief, nudge, and farewell, each written for the prospect it's going to, sent from your own inbox, and paced like a careful human.

Email 01 · Outreach

A first email that's actually about them

Every outreach email is written per prospect at send time — referencing their real business, their site-health scorecard, and the personalized demo that's already built and waiting behind one link. It reads like you spent the afternoon on them.

  • Personalized per lead, in your voice — the prompt is yours to edit
  • Carries the live demo link and their scorecard, not a pitch deck
  • Sends from your Gmail, Microsoft 365 / Outlook, or SendGrid
  • Nothing sends until you approve the lead for auto-send

See the demo the email delivers →

Email 02 · Project brief

Interest gets an answer while it's warm

The moment a prospect clicks their demo, StellarReach starts building their project brief — a scoped write-up of what you'd actually do for them — and follows up with it automatically. Curiosity becomes a concrete next step before it cools off.

  • Triggered by real engagement — a demo click, not a timer
  • A shareable brief page with an intake form, under your brand
  • Brief visits, saves, and responses feed the lead's temperature
  • Weak signals (a lone email open) get a light check-in instead of the full brief — no wasted heavy sends on maybe-ghosts

Emails 03 & 04 · Nudge & farewell

Persistent, then politely gone

Quiet leads get a short, reply-friendly nudge. Still nothing? A clean farewell closes the loop — no awkward "just bumping this" chains, and your list stays healthy. An optional re-engagement pass can revisit cold leads months later, when their situation may have changed.

  • Nudge and farewell stay in dry-run until you switch them on
  • Every queued email is visible before it sends — review, reschedule, or cancel from one page
  • A reply, click, or brief visit pulls the lead out of the sequence and into your pipeline
  • Farewell keeps the door open without keeping the thread alive

Replies

Answers land back in your pipeline

When a prospect writes back, the reply is captured, classified, and routed: genuine interest moves the lead to engaged and notifies you, opt-outs are suppressed permanently, bounces clean up the bad address, and out-of-office noise is ignored. Your Replies inbox shows what matters — nothing else.

  • Replies route into the lead's card and your Replies inbox — you never dig through the mailbox
  • Opt-outs are honored instantly and can never be re-contacted
  • Bounced addresses are cleared and re-looked-up automatically
  • Engaged leads can push straight into your CRM

Automated, not reckless

The sequence runs on rails built to protect your domain and your name — the same safeguards covered on the features page, applied to every automated send.

Business hours, your days

Emails go out inside the business hours and sending days you set — in your timezone — so automation never emails a prospect at 3 a.m.

Capped and rotated

Safe per-inbox daily limits with a workspace cap on top, and automatic rotation across your team's connected inboxes — volume that looks human because it's paced like one.

Warm-up built in

Fresh inboxes ramp up over weeks, with open rates watched along the way — so a new sender address doesn't torch its reputation in week one.

Compliant every time

One-click unsubscribe with List-Unsubscribe headers and your postal address on every outreach email — CAN-SPAM compliant by construction, not by memo.

Watch it work

Opens, demo clicks, brief visits, and replies feed each lead's temperature — frozen to hot — so your pipeline sorts itself by who's actually interested. Every send, open, and click rolls up to your funnel report.

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